Job Description:
To provide clerical support as follows:
1. Typing, filing, transcription, and/or shorthand.
2. Operate a PC and standard software programs.
3. Prepare expense books.
4. Sort and deliver mail.
5. Make travel arrangements.
6. Coordinate communications by receiving and passing along e-mails, notices, etc.
7. Maintain staff attendance records for vacation, sick days, personal time, etc.
8. Prepare presentation materials as needed.
9. Maintain records and prepare reports such as organizational charts, phone lists, records retention, budget information, etc.
10. Schedule meetings and maintain calendars.
11. Arrange customer/dealer/consultant visits including lodging, meals, scheduling meetings, etc.
12. Provide routine maintenance for equipment such as fax, copier, printer, etc. by adding toner, changing settings or calling for support, etc.
13. Provide other routine clerical/secretarial duties as required.
14. Provide back-up duties for other secretaries as needed.
15. Maintain the District Office in optimal running conditions
In addition to the above duties, the incumbent spends a significant amount of time organizing and expediting workflow through the supervisor s office. Job duties also require the use of intermediate features of standard software programs such as Microsoft Word, Excel or PowerPoint. This might involvesetting up and maintaining spreadsheets, tying together formulae and sheets within a workbook, intermediate level of SAS programming, intermediate graphics, etc.
Other duties: Provide more advanced administrative support. Provide reports such as budgets or forecasts, involving data analysis. Provide intermediate support to others in the work area on the standard or common operating environment hardware and software, Intranet, Global Travel Reporting,PDP, etc.

Requirements:The position requires an at least intermediate level of secretarial skill gained through vocational training and/or higher level education and experiences. In addition, the incumbent needs demonstrated secretarial skills gained through several years of experience in the secretarial field. Requires an understanding of the content of the principal s job and method of operation. Requires knowledge of department and company operations and procedures. Promotion to this job is normally from the entrylevel secretarial job. Need a people of full of people care and professional skills of administration.